Gallert Mobi - Free mobile website templates [Mobifreaks]
  • Search
  • Menu
IIT Madras Logo International Relations
Outgoing Procedure

Outgoing Procedure


IIT Madras encourages all types of collaborations and exchange programs with foreign universities.
Study abroad programs are typically intended for UG/DD/MA/MBA/MTech students who would like to spend a semester abroad taking courses/project work.
When a MS/PhD scholar spends a significant time abroad at a research facility for thesis/ project work/research work, there is a measureable gain to the scholar and to the Institutes/Universities involved.
Students may be encouraged to pursue internships in foreign universities /laboratories, and other facilities when such an internship has a clear link to the students’ academic or research pursuits. Internships should be pursued during vacation periods (May – July; December).
The following set of general guidelines has been formulated in this context for IITM students.

Procedure to apply:

Exchange program (UG/DD/PG)

  • The student must select a University based on information available in the Office of International Relations website (http://oir.iitm.ac.in). Institutions with whom IITM has a current MOU typically offer tuition fee waiver.
  • The student will then have to identify a set of courses to be taken during the semester abroad, check the suitability of semester duration as well as the language of instruction.
  • He / She must then consult with the Faculty Advisor regarding suitability of the proposed courses. The approval of the Faculty Advisor is an essential step of the process.
  • The student must obtain the approval of the Head of the Department.
  • The student must then obtain the necessary clearances from the Academic section and Dean, Academic Courses approval prior to submitting the request to the Office of International Relations. Students carrying backlogs will not be allowed to participate in “study-abroad” programs.
  • The student can submit his application form and other necessary documents in Office of International Relations (OIR). OIR will then nominate the applicant to the relevant Office at the foreign university and facilitate the process of admission.
  • Office of Alumni Relations may provide partial travel support.

Exchange program (MS/PhD)

  • Initial arrangements to be made through the Guide & Counterpart in the Foreign Institution.
  • Scope of work and deliverables must be clearly established and documented before the exchange visit begins.
  • He / She must then consult with the Faculty Advisor regarding suitability of the proposed area of research. The approval of the Faculty Advisor is an essential step of the process.
  • The student must obtain the approval of the Head of the Department.
  • The student must then obtain the necessary clearances from the Academic section and Dean, Academic Research approval prior to submitting the request to the Office of International Relations.
  • The student can submit his application form and other necessary documents in Office of International Relations (OIR). OIR will then nominate the applicant to the relevant Office at the foreign university and facilitate the process of admission.
  • The parent institution/faculty/Dean IAR office will then assist as needed with travel funding.
  • Students need to check with the host institution/faculty regarding their stipend to cover the living expenses while on exchange.

Joint Supervision Program

Joint supervision can be initiated at any time, with following steps:

  • Obtain concurrence of faculty at the other Univ (domestic or foreign)
  • Convene DC meeting, present case to add co-supervisor
  • DC approves, recommends to Dean, AR
  • Dean, AR approves.

Joint PhD program

  • Students are initially selected and admitted into the PhD programs at either Institute as per norms.
  • The subsequent joint selection for JDP can be carried out within 6- 12 months of the student enrolling in the PhD program.
  • The supervisor at home institution must communicate with their collaborating faculty in the partner University.
  • Once accepted, the collaborating faculty members become the respective students’ guide / supervisor.
  • The doctoral committee which will be set up to monitor the scholar will check on the progress till thesis is completed.
  • Students have to pass a comprehensive examination which will be conducted by the DC of the student (as per the rules of the Home Institute).
  • Scholar has to meet his/her academic requirements at the Home Institute.
  • The PhD student must spend a minimum of one year at the Partner Institute working under the supervision of their co guide.
  • JDP students must follow the rules and regulations of the Partner Institute as well as the Home Institute.
  • Financial assistance will be discussed case by case and decided by the collaborating universities.

Internship Program:

  • Internships must be identified by the student with the assistance of his/her faculty advisor.
  • UG/PG should take approval of the Faculty Advisor /Head of the Department/ Dean, AC is advised.
  • MS/PhD should take approval of the Faculty Advisor /Head of the Department/ Dean, AR is advised.
  • Office of International Relations will then forward the necessary documents to the identified program.
  • Random mailings by the students directly to the faculty in foreign universities are not encouraged.

Please note:

  • Dual Degree Projects have to compulsorily be for a period of 12 months.
  • According to the institute calendar, they have to start the project work either from June 1st or August 1st.
  • Students who are doing internships need to show a letter of relevance from their Dual Degree Project Guide who will have to say “A part of his/her DDP will be done in the internship”.
  • If such a letter is not produced, the student still can do the internship, but will have to continue till July 31st of 2014.