Step 1- Nomination Procedure
Students need to be nominated by their home university coordinator.
Send the Letter of Approval (signed by Faculty Advisor & HoD), along with the following details to email@example.com and/or firstname.lastname@example.org on or before March 30 2017
Full Name (First Name and LAST NAME) –
Contact Number –
Study Field –
Level of Studies (Bachelor or Master) –
Exchange Period (winter, summer semester or whole academic year) –
ECTS Credits (Number of required credits to bring back home – if any) –
Deadline for submitting details of Nomination and Letter of Approval to the Office of International Relations – March 30 2017
Step 2 – Application Procedure
Nominated students will be asked to go ahead with the application procedure
Please remember: sending the application doesn’t mean that the students are automatically admitted!
– the Application form has to be filled out online (the link will be sent to the student)
– the Learning agreement will be filled out online via the OLA (www.learning-agreement.eu)
Once completed the Learning agreement needs to be signed and uploaded into the online application form together with all required documents mentioned in the email to the student.
Application deadline for the winter term – May 1 2017
Step 3 – Admission and Online Registration
The documents will be signed by the persons in charge and once the Incoming students are accepted we will send the coordinator of the sending university the certificate of acceptance, the Learning agreement and the letter of admission so they can apply for authorization to stay. Some might also receive a scholarship certificate in case they are eligible for a scholarship.
The students will be informed about their admission by e-mail and receive a to-do list with detailed information about:
– online registration
– authorization to stay (application)
– language courses
– academic calendar
University of Luxembourg strongly recommends that students should reach Luxembourg at least a few days before the start of the semester.
Step 4. VISA/ Authorisation to stay
Apply for “Autorisation de séjour”/entrance visa for the Grand Duchy of Luxembourg at the embassy of Luxembourg or the diplomatic mission representing the interests of Luxembourg in India, with the original letter of admission.
Step 5. Accommodation
Once online registered, the student receives a student ID number, which is essential for applying for accommodation. The student will receive the housing code a few days before registration opens. The lease of the residence halls start on the 1 st and on the 16th of each month.
Housing registration for the winter semester: starting in July
Housing registration for the summer semester: starting in January
The students must take out “home insurance” for their university accommodation by an insurance company registered in the Grand duchy of the Luxembourg. They can choose among those: http://wwwen.uni.lu/students/accommodation/administrative_procedure/subscription_of_a_home _insurance/privative_home_insurance
University of Luxembourg recommends students to take out the insurance policy offered by the University of Luxembourg: the Student Insurance Programme (ALLIA) http://wwwen.uni.lu/students/accommodation/administrative_procedure/subscription_of_a_home _insurance/multi_risk_home_insurance_allia
Step 6. Health Insurance Please consider that all students in Luxembourg need to be covered by health insurance. University of Luxembourg only needs a copy of a (private) insurance proof or a valid European Health Insurance Card (EHIC). Online application for a EHIC (if eligible): http://ec.europa.eu/social/main.jsp?catId=563&langId=en
Academic calendar The dates of the academic calendar are published on the website under the following link: http://wwwen.uni.lu/students/useful_information_from_a_to_z (Academic calendar)
Further information : http://wwwen.uni.lu/students/mobility/incoming_students