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IIT Madras Logo International Relations
University of Luxembourg Fall 2017

University of Luxembourg Fall 2017

Step 1- Nomination Procedure

Students need to be nominated by their home university coordinator.

Send the Letter of Approval (signed by Faculty Advisor & HoD), along with the following details to and/or on or before March 30 2017


Full Name (First Name and LAST NAME) –

Gender –

Citizenship –


E-mail Address

Contact Number –

Study Field –

Level of Studies (Bachelor or Master) –

Exchange Period (winter, summer semester or whole academic year) –

ECTS Credits (Number of required credits to bring back home – if any) –


Deadline for submitting details of Nomination and Letter of Approval to the Office of International Relations – March 30 2017


Step 2 – Application Procedure

Nominated students will be asked to go ahead with the application procedure

Please remember: sending the application doesn’t mean that the students are automatically admitted!

– the Application form has to be filled out online (the link will be sent to the student)

– the Learning agreement will be filled out online via the OLA (

Once completed the Learning agreement needs to be signed and uploaded into the online application form together with all required documents mentioned in the email to the student.


Application deadline for the winter term – May 1 2017

Step 3 – Admission and Online Registration

The documents will be signed by the persons in charge and once the Incoming students are accepted we will send the coordinator of the sending university the certificate of acceptance, the Learning agreement and the letter of admission so they can apply for authorization to stay. Some might also receive a scholarship certificate in case they are eligible for a scholarship.


The students will be informed about their admission by e-mail and receive a to-do list with detailed information about:

– online registration

– authorization to stay (application)

– accommodation

– language courses

– academic calendar

University of Luxembourg strongly recommends that students should reach Luxembourg at least a few days before the start of the semester.


Step 4. VISA/ Authorisation to stay

Apply for “Autorisation de séjour”/entrance visa for the Grand Duchy of Luxembourg at the embassy of Luxembourg or the diplomatic mission representing the interests of Luxembourg in India, with the original letter of admission.


Step 5. Accommodation

Once online registered, the student receives a student ID number, which is essential for applying for accommodation. The student will receive the housing code a few days before registration opens. The lease of the residence halls start on the 1 st and on the 16th of each month.


Housing registration for the winter semester: starting in July

Housing registration for the summer semester: starting in January


The students must take out “home insurance” for their university accommodation by an insurance company registered in the Grand duchy of the Luxembourg. They can choose among those: _insurance/privative_home_insurance


University of Luxembourg recommends students to take out the insurance policy offered by the University of Luxembourg: the Student Insurance Programme (ALLIA) _insurance/multi_risk_home_insurance_allia


Step 6. Health Insurance Please consider that all students in Luxembourg need to be covered by health insurance. University of Luxembourg only needs a copy of a (private) insurance proof or a valid European Health Insurance Card (EHIC). Online application for a EHIC (if eligible):


Academic calendar The dates of the academic calendar are published on the website under the following link: (Academic calendar)


Further information :


Letter of Approval

Academic Calendar_2017-2018

8 Institutional identification form_EU Incoming UL